For purposes of this Agreement, “Site” refers to the Company’s website, which can be accessed at https://www.marketingbyp.co.uk/
“Service” refers to the Company’s services accessed via the Site, in which users can find marketing services and support.
The terms “we,” “us,” and “our” refer to the Company.
“You” refers to you, as a user of our Site or our Service.
The type of personal data we collect
Marketing by P collects “Non-Personal Information” and “Personal Information” in the categories described below.
Marketing by P will process information about your use of our website and services (“usage data”). The usage data may include
(1) the browser types and versions used
(2) the operating system used by the accessing system
(3) the website from which an accessing system reaches our website (so-called referrers)
(4) the sub-websites
(5) the date and time (so-called timestamp) of access to the Internet site
(6) an Internet protocol address (IP address)
(7) the Internet service provider (ISP) of the accessing system
(8) the geographical location of the user
(9) the page views and site navigation paths
(10) the pattern of the users’ use of the service with regards to timing and frequency
(11) any other similar data and information that may be used in the event of attacks on our information technology systems.
The source of the usage data is Google Analytics. The usage data collected is needed to
(1) deliver the content of our website correctly
(2) optimise the content of our website as well as any advertisement
(3) ensure the long-term viability of our information technology systems and website technology
(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.
Marketing by P may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). Our newsletter may only be received by the user if
(1) the user has a valid email address and
(2) the user registers for the newsletter shipping.
A confirmation email will be sent to the email address registered by a user for the first time for newsletter shipping, for legal reasons, in a double opt-in procedure. The confirmation email is used to prove whether the owner of the email address as the user is authorised to receive the newsletter.
When the user registers for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the user at the time of the registration, as well as the date and time of the registration. The purpose of the collection of this data is to legally protect Marketing by P by ensuring understanding of the possible misuse of the email address of a user at a later date. The personal information collected as part of a registration for the newsletter will only be used to send our newsletter.
The subscription to the newsletter may be terminated by the user at any time. The consent to the storage of personal data, which the user has given prior to the shipping of the newsletter, may be revoked at any time. For the purpose of revoking consent, a corresponding link for unsubscribing is found in each newsletter.
Enquiry data, correspondence data and customer relationship data
Marketing by P may process information contained in any enquiry you submit to us regarding our services and products (“enquiry data”). If a user contacts us via email or via a contact form, the personal information transmitted by the user is automatically stored.
The personal information may include:
(1) the user’s contact information
(2) the user’s name
(3) the name of the user’s employer
(4) the user’s job title or role
(5) the metadata associated with the communication
(6) and information contained in communications between the user and Marketing by P
Such personal data transmitted on a voluntary basis by a user to Marketing by P are stored for the purpose of processing or contacting the user, managing our relationships with customers, keeping records of communication with the user, and promoting our products and services to customers.
The lawful basis on which we collect your personal information
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent.
You are able to remove your consent at any time.
You can do this by contacting firstname.lastname@example.org and advising us that you no longer wish us to hold your personal information.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We have a legitimate interest.
How we use and share information
In general, the Personal Information you provide to us is used to help us communicate with you. For example, we use Personal Information to contact users in response to questions, solicit feedback from users, provide technical support, and inform users about promotional offers.
Legal purpose of the processing of personal data
How we retain and delete your personal information
Your information is securely stored at our premises which can be found at 38 Neville Close, Basingstoke, Hampshire RG21 3HQ.
The personal information that we process for any purpose or purposes will not be kept for longer than is necessary for the expressed purpose.
We will retain your personal data as follows:
Name, Address, Telephone number, Email address, IP address, and any other contact details provided will be retained for a minimum period of 3 years and for a maximum period of 15 years.
In some instances, it is not possible for us to specify in advance the periods for which your personal information will be stored by us.
In such cases, we will determine the period of retention based on the following criteria:
The period of retention of Name, Address, Telephone number, Email address, IP address, and any other contact details provided will be determined based on the length of the time contracted to provide services.
Following the period of retention, we will then dispose of all information held on all live and backup systems electronically. Any physical hard copies of information held will be shredded and disposed of using commercial waste disposal services and facilities.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at Marketing by P, 38 Neville Close, Basingstoke, Hampshire RG21 3HQ, via our email address email@example.com or by telephone on 07932 726115, if you wish to make a request.
We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of significant changes to this policy by email or by placing a prominent notice on our site. Significant changes will go into effect 30 days following such notification. Non-material changes or clarifications will take effect immediately. You should periodically check the Site and this privacy page for updates.
This website is owned and operated by Marketing by P.
Data Protection Officer
Our data protection officer’s contact details are:
Mrs Priya Brown, firstname.lastname@example.org
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at Marketing by P, 38 Neville Close, Basingstoke, Hampshire RG21 3HQ or via our email address email@example.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113ICO website: https://www.ico.org.uk